If you are needing at least 2 copies of FileMaker Pro 16 or FileMaker Pro 16 Advanced, you might like this 1/2 price offer on 2 copies. The full normal consumer price for FileMaker Pro 16 is $329 USD. So you get 2 copies for that $329 which means $164.50 each! Don’t miss this if you are up for running FileMaker Pro 16, the best performing, most secure and most powerful version of FileMaker released to date.

Individual Licenses. This works for new full seats. So if you already have some seats of FileMaker 14 or 15 you can pay $197 per seat for upgrades to FileMaker Pro 16. But this BOGO deal is better than that in that you are only paying $164.50 each for these 2 seats.

Team Licenses. Keep in mind that FileMaker also sells team licenses that include FileMaker Server and license you for 5, 10, 15 or more concurrent FileMaker users whether by FileMaker Pro, FileMaker Go or their new Web Direct option. (These include FileMaker Server 16 as well as FileMaker Pro.) This works pretty well if you are upgrading your OS pretty regularly if you pay annually. A single year license costs 1/3rd of the cost for a perpetual license of a single version. If you upgrade FileMaker more frequently than every three years this is a no-brainer and provides you with the benefits of these newer versions. Every version improves performance, keeps pace with OS improvements (Windows, OS X and iOS).

Trial Copy of FileMaker Pro 16. If you want to either try out FileMaker Pro 16 or do a trial test run of your copy of Studio Manager with FileMaker Pro 16 before buying it, you and anyone else in your group can download a trial version. We always buy every new version of FileMaker Pro the day it comes out, so I haven’t downloaded this version but have never heard complaints. One caveat is that it seems you may not be able to download the trial version twice on the same computer.

Studio Manager. We work on Studio Manager all year long and try to do something special by year-end, so check back if you might be interested in what that will be this year. Our Studio Manager 15 demo is available on the Demo tab above. It’s the January version of Studio Manager 15, so won’t be quite as good as the current version of the product but close and will give an excellent chance to play around with the full product. It’s only limitation is it supports 3 users and layouts and scripts are not modifiable. You can still do things like change billing codes, rates, add customers, jobs, do estimates etc. to get a good feel for the product.

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UPDATED: June 20 2017 — 7 pm. — GOOD NEWS, FALSE ALARM

This posted started out asking you to wait before upgrading to FileMaker Pro 16. But we’ve investigated further and we think you can safely upgrade. All the normal cautions about making a backup first and testing your version of Studio Manager with FileMaker Pro 16 before going live in your shop still apply. And we even have a tip for you to make sure the FileMaker 16 bug we were concerned about is not possible in your version of Studio Manager.

Upon further investigation including testing Studio Manager 8 and Studio Manager 15 and using our Filemaker analysis tools, we think you can safely upgrade to FileMaker Pro 16 at this time and not worry about the bug in deleting from portals that we discuss below the horizontal line.

There is a bug described but it doesn’t match up to our implementation methods for deleting portal rows. Our method works anyway and doesn’t trigger the bug.

If you’ve hired a FileMaker expert or have your own in-house expert who has added features to Studio Manager that include deleting portal rows with scripts, they need to read the FileMaker article (link) to make sure you are not going to have a problem with this change in the way FileMaker 16 works when it comes to deleting portal rows. He or she should determine if you need more testing than what I’ve described below.

Just to exercise an abundance of caution, if you upgrade to FileMaker 16, we  do recommend that you do a test estimate and try deleting estimate line items from Services, Expenses and Flat Fee Expenses (added in Studio Manager 11) using the delete buttons in the portal rows. Estimates is the only place in Studio Manager we could find that could possibly set off this new bug.

Don’t hesitate to contact us if you have any concerns at all about this! Janet will be happy to answer your questions.


There is a bug in FileMaker 16 that I am needing to make sure doesn’t affect your copy of Studio Manager. This is a more serious bug than typical but not at all at the catastrophic level. But it could be problematic if Murphy’s law happens just so.

In testing to see if this is an issue for Studio Manager, I haven’t been able to replicate the bug even by trying to make Studio Manager 15 fall into the trap I’ve read about. So, I’ll keep researching to see exactly what the vulnerability is.

The help from filemaker in their Knowledgebase article says that the first portal on the layout by creation order has to have some records and the portal you are trying to delete from has to have zero records. Also, the bug doesn’t occur if you can add records to the portal by typing into the bottom row.

Technically: If there is a Go to Object script step that is addressed to a portal (which is considered an object in FileMaker) and it is followed by a delete portal row script step, things can go awry if the Go to Object name and the Portal names don’t match. FileMaker 16 unlike previous versions of FileMaker, will default to the first portal created on the layout and delete from the wrong portal. In Studio Manager of recent vintage, that means you could be on the expenses or Add Item tabs deleting a line item there you think but end up deleting a services line item inadvertently. Not good!

Non-technically: Worst case, you could be trying to delete an estimate expense line item and wind up having a services line item delete without noticing it at the time. You would just see that the expense item didn’t delete and perhaps try again, deleting a second services line item.

I am concerned that some release somewhere of Studio Manager since FileMaker 8.5 when the Go to Object command was first made available, might have a discrepancy between the name of the Estimates portals and the name in the script. If you are running versions prior to FileMaker 15, this bug is not present.

We think FileMaker Inc. will fix this in its first update to FileMaker 16. That’s not out yet as of June 20, 2017.

So, like I said above, don’t upgrade to FileMaker Pro 16 quite yet if you are using Studio Manager especially versions before 15.

Feel free to contact me for free support on this if you’ve already upgraded to FMP16. If you are setup to allow remote filemaker users or you have a way for me to screen share from a user machine, I could login and check to see if you are vulnerable to this issue. An even more thorough method would be for you to give me a download link for a backup of your Studio Manager file or even better, to make an empty clone of your copy of Studio Manager with the File/Save a copy as… command so I can check that for you.

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Our team has used iPhones for personal use and outgoing business calls. Finally, we’ve dumped our land line which just hasn’t been cutting it as our main business line. Feel free to text us or call. If you get a busy signal, just leave us a voice mail or text us. 415 789-5219.

What an iPhone business line replacing our land line makes possible:

  1. Emergency response before and after hours when possible even if no one is in the office (keep in mind hours are 9 am – 5 pm Pacific Time and we aren’t early birds so we will have do not disturb on until 8 am unless we’ve gotten crazy and set up a very early morning call.
  2. Transcribed voice mails on our end, so we can quickly see what you need. That should help us triage when things get hectic.
  3. The ability to text us your question or request.
  4. Better voicemail responsiveness because we can check our voicemail painlessly.

Whoopee! Voice mail seems to be working. I just tried it and I was in a quiet environment and the message had 100% accuracy in the transcription. Cool!

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Go to the Demo tab and enter a few details, just enough so we can contact you while also protecting your privacy. These are as safe as safe can be.

Contact me about anything and everything. Getting this demo up was a rush job, so if you are frustrated in any way or, even better, have questions, contact us. Texting and calls are welcome.

Tokerud Consulting Group, Tiburon, CA 415-789-5219 (iPhone)

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SM15 for Your 2017

The version 15 product is ready to go for those of you who want to play over the holidays to get ready for the 2017. We release before January so you can get the full calendar year into Studio Manager. It’s effective if you can do it.

The Free Full-Function Demo. The 15 version of the demo will be up by tomorrow (Tuesday Dec 27). The 14.5 version that’s up right now will serve you fine for evaluation purposes if today is your day to look at a demo. I was hoping to get the 15 demo up today but then remembered the Demo manual needed updating too. Darn! The Tour tab above is your best bet for the most up to date screenshots today.

What do you need? You can run Studio Manager 15 on FileMaker Pro 14 if you need to, although we do recommend FileMaker Pro 15. You can run 15 on MacOS Yosemite, El Capitan or Sierra (or lots of versions of Windows). for your viewing pleasure, check out the Tour tab above which has all the links to all the pieces of Studio Manager 15. There’s even some text explanations to go along with it, to you get curious.

Prices for new buyers are on the Price tab above. Upgraders get your prices on the Upgrades tab.

How to Get Your Questions Answered or Just Buy

Call, text (415 272-8563) or email me (janet.tokerud@gmail.com) if you have questions or want to order and get your purchase into this tax year. I’m holding down the fort solo over the holidays. I’ll be keeping an eye on things from my iPhone 7 Plus on New Years Eve which is when I get lots of last minute orders. Checks obviously give you an extra flexibility for those who save a couple checks for the first few days of the new year. We take checks (and love them best) along with PayPal, Visa and MasterCard.

See my previous post for some more highlights on Studio Manager 15.

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On the Verge of Release

I’m writing on December 7 just to make sure if you come by you realize we have a new version in the wings. Studio Manager 15 runs fast and beautifully on FileMaker 15 and works well on 14 too. We haven’t tested it on 13, so you should do your own testing using our free full-function demo if that’s what you want to run on.

FileMaker 15

I’ve been busy of late and haven’t written up my love for FileMaker Pro 15 (and Go 15), but will slip a glowing report in here. It’s excellent. FileMaker has gone into an annual upgrade cycle to match up better with Apple’s aggressive annual iOS and MacOS upgrade schedule.

Main Features in FileMaker 15

FileMaker 15 is an extremely robust and powerful version of FileMaker that allows us to work faster and better in our development work. While FileMaker 14 had whizzy end-user features, FM15 consolidates those user interface gains and attends to the backend.

  1. Aggressive Improvements in security, topping what’s already been done in recent releases.
  2. Faster performance and more responsiveness.
  3. Better scripting environment (see below).
  4. FileMaker Cloud which lets you have FileMaker Server in the Amazon (AWS) cloud and not have a server in your shop.

Since the giant upgrade in FileMaker Pro 12, the biggest improvement in FileMaker has been a giant overhaul of user interface tools. We were waiting for it and have jumped all over these tools to greatly improve the UI of Studio Manager. We now have themes, styles, states, svg graphics instead of images, button bars, icons anywhere we want in buttons. FileMaker’s gains in these releases allowed us to make SM15 beautiful, fun and efficient.

Scripting got a big boost in 14 and 15. All sorts of instant stuff that lets me manage, auto-fill, search and narrow the view to just what I need to do great automation that works reliably and lets me quickly change, extend and maintain Studio Manager. For instance, FM15 scripting turns any errors red on the screen so even if you aren’t looking for a problem, you find it.

Rigid Not Spoken Here

Please don’t forget that Studio Manager 15 and its predecessors are extremely customizable. FileMaker Pro is not like other development environments. It is not like web development or coding an iPhone app. You can easily tweak Studio Manager to make it sing your song the way you need it in your shop! Don’t settle for less.

Studio Manager 15

The four major efforts this year in creating Studio Manager 15 have been to:

  1. Make the user interface even more engaging and transparent. We got out our trusty fine tooth comb and made layouts better than ever and made sure everything runs great in FileMaker Pro 15.
  2. Streamline the product for performance. See item 3.
  3. Test the product thoroughly as we changed things and fixed or changed anything we thought could be better.
  4. Rewrite the manuals again. The advantage of our holding out and continuing to write searchable documentation via PDF is that as we go through the previous manual, and every square inch of the product, we find things to fix, improve or add. We get new ideas.

Learn More about Studio Manager 15

Please go straight to the Tour tab above and click on the sections of Studio Manager you are interested in. There are dedicated web pages for lots of different things like timesheets, invoices, scheduling and much more. Be sure to click on the small screenshots to see them full size.

Don’t hesitate to ask me questions. We can do a Skype or Go to Meeting or Teamviewer screensharing session if you want one to help you decide if Studio Manager 15 is a good fit for your firm or work group. Text or call me on my iPhone (415 272-8563) or Email me and get your questions answered. Don’t settle for Excel spreadsheets or some limited and inflexible solution for running your business.

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FileMaker Pro 15 Update Out – Cleared for macOS Sierra

September 27, 2016 Compatibility

FileMaker Pro 15.0.2 If you are an early adopter running FileMaker Pro 15 and want to run with macOS Sierra, you can. Make sure you update to version 15.0.2 before you do. However, if Studio Manager or your other FileMaker application is mission critical, you may want to be double-sure by waiting a week or […]

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macOS Sierra not yet recommended by FileMaker Inc for FileMaker Pro

September 20, 2016 Compatibility

I received an email today from FileMaker Inc. saying an update to FileMaker 15 is in the works and please hold off from upgrading to macOS Sierra until FileMaker Inc. gives the go ahead. Past experience has been that it may take a couple of weeks before a new update is available and FileMaker gives […]

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FileMaker 15 and Studio Manager Meet in a Bar…

May 10, 2016 Compatibility

  Update Sep 20 2016: We now enthusiastically recommend FileMaker Pro 15 over FileMaker 14 for all FileMaker Users and for Studio Manager users using Studio Manager 13 through Studio Manager 14.5. If you are running a pre-13 version of Studio Manager, we recommend you do a trial conversion using the free trial version of […]

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Studio Manager 14.5 is For Sale

December 23, 2015 FileMaker 14

We just recently did an email announcement (on Monday Dec 21) of the availability of Studio Manager 14.5. If you missed it, let us know as the email includes an exclusive 10% discount offer. Price list and Upgrader Prices and advice here. The new version of Studio Manager 14.5 takes advantage of a bunch of new FileMaker […]

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