Welcome to a tour of Studio Manager 15. Clicking the links ON THIS PAGE, reveals highlights of that feature and a link to the full page on that topic. Once you get to the screenshots, click the image to see the screen at full size or larger. Just hit the Back button in your browser to close the screen grab. Going through the Tour gives you a quick look. If that appeals to you, then download the demo to get a feel for how Studio Manager actually performs.
ON THIS PAGE
Marketing and Sales
Estimates and Change Orders
FileMaker Pro 15 does math just as well as Excel or an accounting program. In Studio Manager generating invoices is easy. Use our quick and easy invoice layout or design your own invoice with FileMaker Pro’s simple layout tools. You’ll save tons of time and have invoices with numbers that add up (and line up) every single time. Submitting invoices promptly is key to a healthy cash flow.
The heartbeat of a creative services firm is in its jobs. One major difference between Studio Manager and a regular accounting program, is that Studio Manager lives for jobs. The Jobs module in Studio Manager gives you a complete tracking system for the activities and information associated each project. You can see the schedule, estimates, change orders, specs, purchase orders, invoices and notes, as well as time and expenses – all without leaving a job record. Everything is integrated and available from one master control screen. Accounting software pales in comparison.
You can keep all the information you want about your contacts and have your contact information flow automatically into all other system functions, like estimates, invoices, purchase orders, correspondence, etc. Take a look and find out how your contacts file can become a key control center for your business.
Once Accounts are assigned, each user logging into Studio Manager is taken directly to their own dashboard (aka personal entry screen) where they have access to each job and task to which they are assigned. Additionally the mini-timesheet there allows for quick time entry for the current day.
Marketing and sales have become top-line necessities for creative services firms, so we thought you might like some simple yet powerful help in this area from Studio Manager. We give you the core 20% of what dedicated contact management programs offer (without all the extra features that few people ever use anyway.)
After years of experimentation, we developed a way to computerize job estimating that is flexible enough to fit any creative services business. You start with a checklist of your own set of categories for estimating. Just fill in the estimated hours and costs and Studio Manager does the rest. It’s much better than using a spreadsheet, because it integrates your estimates with the rest of your job-related operations. This allows you to effortlessly pull up estimates vs. actuals at a moment’s notice. The budget report allows you to share important estimate information internally with your staff.
Studio Manager also gives you estimate options. You can display up to four amount columns in a single estimate to allow for different quantities, different specs or estimate ranges. You can also create flat-fee estimates.
Component estimates permit you to break large jobs into smaller “component” parts and show them all on one estimate. If the necessity arises, you can print detailed estimates for each component as backup.
Creative services firms are always looking for a better way to manage the schedules of multiple jobs. We’ve created something extraordinarily simple designed just for you! First, we have Month and Week Calendar views formatted the way humans like to see things. We’ve also got a 2-week and a 4-week report that shows every day. This works better in certain scenarios and you get to decide where and when.
Now that you have a computer on every desk, let your design, production and admin staff enter their time directly into Studio Manager from their computers. That way you’ll always know how much time has been expended on a given project. Time can be entered as soon as each task is completed or just once a day.
The Contacts module connects to a dedicated table for the 90 to 95% of your correspondence that adheres to a standard format. We include an email screen, a single-page letter and a fax cover sheet to get you started. You can modify these layouts to your specifications and then duplicate them to create other kinds of forms.
Receivables and Payables
Be clear, Studio Manager does not replace your financial accounting, which is pretty standard across industries. Studio Manager doesn’t attempt to compete with QuickBooks, AccountEdge or MYOB. What we do offer is optional receivables and payables tracking that works quite well. Receivables includes aging and sales tax reports.
Studio Manager’s security features allow you to efficiently maintain as many as 12 security levels, each with its own set of permissions. Each user is assigned to a particular access level, determining which layouts, fields, functions and reports with which they can work. Access privileges protect the integrity of your data.