Welcome to our tour of Studio Manager 15. Clicking the links for ON THIS PAGE, takes you to the part of this page that gives you highlights of what’s included and a link to the full page on that topic. Once you get to the screenshots, click the image to see the screen at full size.
ON THIS PAGE
Marketing and Sales
Estimates and Change Orders
FileMaker Pro 15 does math just as well as Excel. In Studio Manager generating invoices is easy and they look great. By designing your invoice with FileMaker Pro’s simple layout tools, you’ll save tons of time and have invoices with numbers that add up (and line up) every single time. Getting invoices out in a hurry can be the difference between a healthy cash flow and disaster.
The heartbeat of a creative services firm is in its jobs. One key difference between Studio Manager and a regular accounting program, is that Studio Manager lives for jobs. The Jobs module in Studio Manager gives you a complete tracking system for the activities and information associated with jobs. You can see the schedule, estimates, change orders, specs, purchase orders, invoices and notes, as well as time and expenses – all without leaving a job record. Everything is integrated and available in one master control panel.
You can keep all the information you want about your contacts and have your contact information flow automatically into all other system functions, like estimates, invoices, purchase orders, correspondence, etc. Take a look at the screenshot we have and find out how your contacts file can become a key control center for your business.
Once Accounts are assigned, each user logging into Studio Manager is taken directly to their own dashboard where they have access to each job and task to which they are assigned. Additionally the mini-timesheet there allows for quick time entry.
Marketing and sales have become top-line necessities for creative services firms, so we thought you might like some simple yet powerful help in this area from Studio Manager. We give you the core 20% of what dedicated contact management programs offer (without all the extra features that few people ever use anyway.)
After years of experimentation, we developed a way to computerize job estimating that is flexible enough to fit any creative services business. You get a checklist of your own set of categories for estimating. Just fill in the estimated hours and costs and Studio Manager does the rest. Like a spreadsheet, but much better because it integrates your estimates with the rest of your job-related operations. This allows you to effortlessly pull up estimates vs. actuals at a moment’s notice.
Studio Manager also gives you estimate options. You can display up to four amount columns in a single estimate to allow for different quantities, different specs or estimate ranges. You can also create flat-fee estimates.
Component estimates permit you to break large jobs into smaller “component” parts and show them all on one estimate. If the necessity arises, you can print detailed estimates for each component as backup.
Creative services firms are always looking for a better way to manage the schedules of multiple jobs. We’ve created something extraordinarily simple designed just for you! First, we have a Month and Week Calendar view the humans like to see things. We’ve also got a 2-week and 4-week report that shows every day sideways. This works better in certain scenarios and you get to decide where and when.
What a concept! Now that you have a computer on every desk, let your design staff enter their time directly into Studio Manager from their computers so you’ll always know how much time has been expended on a given project.
The contacts file connects to a dedicated table for the 90 to 95% of your correspondence that adheres to a standard format. We include an email screen, a single-page letter and a fax cover sheet to get you started. You can modify these layouts to your specifications and then duplicate them to create other kinds of forms.
Receivables and Payables
Although we don’t try to replace your financial accounting (because that’s pretty standard across industries and it is hard to compete with MYOB and QuickBooks due to the volume they sell), we do offer optional receivables and payables tracking that is quite good. Receivables includes aging and sales tax reports.
Some firms are big on purchase orders and some aren’t. This capability is optional and powerful if you like to issue purchase orders. It integrates fully into Job Cost tracking and Payables (see above).
Studio Manager’s security features allow you to efficiently maintain as many as twelve security levels, each with its own set of permissions. Each user is assigned to a particular access level, determining which layouts, fields, functions and reports they can access.