Job Tracking

This Job Tracking Module will change your life. This is your mission critical control center. You can see how you are doing on any job by just browsing through your jobs file. FileMaker’s signature strength in finding anything quickly and easily, gets you to the job or jobs you need to see. One button takes you to active jobs. You don’t even need to run a report.

Atop this lofty perch, you can get to any information in your entire database with a couple of clicks. View the basics on the first tab, then drill down into job deadlines, estimates, specs, actual time and expenses or invoices. ┬áIt’s all here at your fingertips – literally if you are on an iPad. Find out what its like to have the business information needs met in full, instantly.

SM15 Jobs Entry Screen on Mac

SM15 Jobs Entry Screen on iPad


A huge part of Studio Manager is scheduling. You don’t have to use this and you will still be very well served. But any firm doing traffic to make sure stuff gets done on time and that you take as many jobs as you can handle, will find this unique project management tool better than the rest. See below for a peek at where you set up the deadlines for a job. We have a whole page on scheduling to give you lots more detail.


Job Specs

Keep track of the technical specifications for each project on the Job Specs tab. And the definition of those specs is up to you. All you do is edit the sample set. You can make it shorter or longer. Spec sets can be assigned to specific job types and applied automatically. When you duplicate a job, one click optionally duplicates job specs and other key information.

Job Summary Report

We’ve also got a Job Summary report that doubles as a profitability overview. It will either give you a quick read on job progress and profitability for your active jobs or you can select any time frame you want to look at last quarter, for instance. You might decide that a monthly report would be in order. No customizing required. [Click on the screenshot below to see enlarged.]

SM13 Job Summary Showing Profitability

SM13 Job Summary Showing Profitability

Component Jobs

There’s now a Related Jobs tab that shows any components for the job you are viewing. In this case we see the three components of job SSD1001 which is identified as the “parent” job by the bullet that appears next to the Job Title. this navigator lets you zip around between related jobs.

Components Report

One last thing. You can print out a list of a job and its component pieces, showing estimates vs. actuals for each component and the parent job as a whole. Remember, you or your production people (on a slow day) can easily modify this report to your liking with FileMaker’s easy and full-featured formatting and reporting tools.

SM13 Job Components Report

SM13 Job Components Report

Job Status Report

Detailed information about a single job can be obtained any time by running the Job Status Report. The image below is a little small for this wide report [Click on the screen grab below to see an enlarged view.] As true throughout Studio Manager, you can customize this report or create a second report with a different focus by duplicating the layout and script, say you want to show only the hours columns and distribute it at your next staff meeting… Let us know if you need any pointers.

Job Status Report

Job Status Report

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